Reasons Your Business Needs a Resource Tracking System - image

5 Reasons Your Business Needs a Resource Tracking System

Team Onstro on December 1, 2023 in Resource Management


  • Strategically allocating resources using an asset tracker helps in timely project completion.
  • Strategic resource tracking and allocation improve project pricing.
  • A timely project delivery and fair project pricing secure customer loyalty.

A resource tracking software tracks and manages all your business resources, regardless of their location, ensuring comprehensive oversight and optimization. These resources may include employees, assets, and equipment. The resource tracking tool provides insights into resource utilization.

As more businesses recognize the need for efficient resource tracking, investment in resource-tracking systems is on the rise. The enterprise resource planning software market is estimated to reach US$62.36 billion by 2028.

Understanding resource-tracking software is crucial to making the most of your business resources. Let’s see why it’s important for your business and how you can choose the right one.

What is the importance of time tracking for business?

Here are the top 5 reasons why real-time resource tracking is important for your business.

  1. Increases work efficiency

    With the right resource tracking tool, you can track the resources assigned to your team members, their workload, and their activity. This tracking provides you with valuable insights into the team members’ workload and their commitment to project tasks.

    By tracking the resources, you can detect problems. It enables you to allocate new resources to complete the project without overburdening the team members. Thus leading to increased work efficiency.

    Also Read: 5 Simple Ways How Resource Management Improves Your Work

  2. Boosts profitability

    One of the main reasons why you should invest in resource-tracking software is that it helps you keep your business activities profitable.

    By closely monitoring the resources and time your team members dedicate to each task, you can accurately estimate the costs and outcomes of projects. This allows you to stay profitable while providing the best services.

  3. Reduce resource costs

    Pricing your projects without considering the resources and total work hours spent will leave you with a hole in your pocket. In fact, 80 to 90% of all improperly chosen prices negatively impact your business’s profitability.

    A resource tracking system gives you insights into your team’s workload and efficiency, guiding you to assign the perfect resources for any project.

    When an important task is assigned to an under-skilled team member, it often leads to lower-quality outcomes. However, when you assign tasks to team members with the right skills and efficiency, it ensures timely delivery.

    This smart allocation of resources ensures that you make the most of what you have. It helps you avoid both underutilization and burnout, leading to reduced resourcing costs.

  4. Leads to satisfied customers

    Satisfied customers are the ultimate goal for any business. Resource-tracking software is instrumental in achieving this.

    With a resource tracking tool, you can identify potential gaps and hurdles, allowing you to address issues proactively. This proactive approach prevents delays and ensures on-time project delivery while maintaining quality.

    Delivering projects on time and meeting customer requirements leads to satisfied and content customers.

  5. Builds work record

    Resource tracking software helps to build work records by providing valuable insights into the time and resources invested in projects. Tracking employees’ productivity enables companies to identify efficiency and work hours required for upcoming projects.

    The work records allow companies to gain a comprehensive understanding of the time, resources, and efficiency needed to complete projects. Thus, by using an asset tracker, companies can enhance performance, make better plans for future projects, and increase overall productivity.

Why do you need a real-time monitoring system for your resources?

In today’s complex business world, having a system that monitors everything happening in real-time is crucial. It gives you instant and detailed insights into various aspects of your business, like tracking project progress and resources. This helps you identify potential problems and make timely decisions to avoid losses.

Additionally, with asset-tracking software, you can proactively tackle future challenges and make data-driven decisions to achieve goals in a competitive business environment.

How To Choose the Right Resource Tracking Software for Your Business?

Selecting the right resource-tracking software depends on your business size, tracking needs, and budget. Free resource tracking software are also available, but investing in a paid one provides advanced functionalities and, hence, more benefits.

Look for software that monitors projects, team tasks, workload, and work hours and also provides insights into resource costs. A user-friendly interface is important as it ensures easy adoption by all team members.

Scalability is essential to support business growth. It ensures that additional members and project data will be tracked seamlessly. Additionally, integration with other tools, like Google Calendar, allows you to manage multiple tasks on one platform. Last but not least, you must consider your budget while selecting the software to get the most out of it.

By considering these factors, you can choose the right resource-tracking system for your business and enhance overall business performance.

Also Read: 7 Easy Steps To Develop Smart Resource Scheduling For Your Business

Final Thoughts

In conclusion, using resource-tracking software isn’t just a choice; it’s a strategic move to enhance your business operations. From enhancing work efficiency and ensuring project profitability to increasing satisfied customers, the advantages are extensive.

Real-time monitoring has become a necessity to achieve goals in today’s business environment. Choosing the appropriate software suitable to your business size and requirements helps you get the most out of it.

Check out Onstro to get the best resource-tracking software suitable for your business needs. Contact us today!

Team Onstro