Easy Steps To Develop Smart Resource Scheduling For Your Business - image

7 Easy Steps To Develop Smart Resource Scheduling For Your Business

Team Onstro on December 1, 2023 in Booking & Scheduling


  • Businesses could have up to 30 percent productivity increase with resource scheduling.
  • You need to analyze the resources, choose a tool, and train members for resource scheduling.
  • Efficient utilization of resources is a big task and a resource planning tool helps you here.

Every business is struggling with limited resources, and the key to solving it lies in a simple solution- smart resource scheduling. Now, the question arises as to What is the purpose of resource scheduling?

As per a report from Mckinsey, companies with resource scheduling are likely to see a 20 to 30 percent increase in productivity. This shows the rising reliability of businesses upon resource scheduler tools to improve the output.

Businesses no longer work on a single project. Most executives spread their attention to various projects at a single time. So, what’s the result? Unhappy employees and angry clients. It is only through smart resource booking that businesses can address this situation.

Keep on reading to know how do you implement a project schedule?

7 Easy Steps to Develop Smart Resource Scheduling

You might be wondering as to what is the purpose and importance of scheduling? As your business grows, your resources also increase to the extent that it becomes out of your hands. That’s the point where you need smart resource planning software. Here is a step-by-step guide on how to overcome this situation by developing a smart resource scheduling plan.

  1. Determine your resources

    The first step is to measure the productivity of your active resources. Most businesses make a major mistake by often undervaluing the efforts of their employees.

    Well, the best method to solve this problem is by implementing a proper tracking system. Consider creating a system of allocating works and measuring how much time a particular resource takes to complete a task. Moreover, tracking the contribution of a resource to the overall productivity of the business is also a good idea. All these metrics play a crucial role in resource allocation for the upcoming projects.

    Also Read: Ultimate Step-by-Step Guide For Better Business Resource Allocation

  2. Find the missing piece

    One of the primary measures for developing a resource scheduling plan is to know what keeps your business away from the goals. You can conduct a SWOT (Strengths, Weaknesses, Opportunities, and Threats) analysis to identify the key areas in which your business requires improvement.

    This analysis sheds light on the key areas to be addressed in the plan. For example, imagine that you found out through an analysis that product development takes at a slow pace. Then, you could consider repairing or even replacing the current machinery with new ones.

  3. Choose a resource scheduling tool

    Now since the preliminary steps are over, you are ready to get started with resource scheduling. It is better to keep in mind that the manual process of resource scheduling could be really time-consuming and might backfire on your productivity goals. That’s why you need a resource planning tool for the purpose.

    Onstro is a simple and budget-friendly resource scheduling tool available in the market. You could have access to an easy drag-and-drop interface to allocate resources with just a click.

  4. Break down the project

    A large undivided work could have a negative impact on the workforce. So, the next step is to break down the project into simple identifiable tasks. This step involves the creation of milestones and phases of the project. It will help you to estimate how much resources are required for a specific task and allocate resources efficiently.

  5. Ensure Employee Availability

    This is where you need the help of a perfect resource scheduling platform with modern features like resource calendars. With the right software, you can check the availability of a team member for the project and adjust the allocation properly. Moreover, you can also get reports on the time taken by a particular resource in a previously completed similar project which could be helpful for estimation.

  6. Train your team

    One of the crucial steps for resource scheduling is to give proper training. You can use the communication features within the resource scheduling software itself for better training. You must keep in mind that the purchase of a resource scheduler tool is just the tip of the iceberg and only proper training ensures an efficient tracking and allocation system.

  7. Regularly review

    Most businesses are under the view that the implementation of resource planning software is the end. Well, the truth is that continuous tracking and revision is the most crucial part. It is only then you could know about the key areas in which your business needs improvement and take measures accordingly.

Also Read: Decoding Growth: Strategies on How You Can Grow Small Businesses Smartly!


Acquiring resources might be a task but the main challenge lies in using them efficiently, and that’s where most businesses fail. Well, you don’t need to worry about that.

Onstro is an all-in-one resource planning software that helps you with this. It helps you to have an overview of all the projects of your business and allocate resources efficiently.

Contact us now to have a comprehensive software platform.

Team Onstro