Simple Steps For Creating A Workflow Process For Your Project - image

5 Simple Steps For Creating A Workflow Process For Your Project

Team Onstro on March 8, 2024 in Project Management

Key Highlights

  • As per stats, 11.4% of all resources are wasted due to poor project management workflow processes.
  • You must plan, map, analyze, and monitor to create an effective project workflow.
  • Onstro is a project management workflow software that helps you access all activities on a single platform.

Completing project tasks at the right time in the right order could be challenging, and that’s exactly where you need a project management workflow. But what is a workflow process? In simple words, project workflow is the roadmap that shows what activities must be done from beginning to end to attain project goals. Why is it important? Let’s see what the statistics state.

As per a 2023 report, 11.4% of all resources are wasted due to poor project management workflow processes. And that seems to be a giant figure for small businesses. A well-structured project workflow mechanism addresses such problems. Keep reading to know how do you create a workflow process.

Also Read: 7 Quick Tips to Improve Workflow Process in Your Business

5 Steps to Create Project Workflow

There might be a lot of information out there to improve your productivity and save time. But, what you need are proven solutions, not just advice. The project management workflow consists of a series of processes that you can use over time reliably for guaranteed success. Let’s understand what are the 5 steps of workflow:

  1. Plan the project

    To get started with the creation of the workflow process, you must first create a plan for the project. At this stage, you must figure out all the deliverables associated with the project. Then, identify what activities must be done to attain the above-mentioned project goals.

    At this stage, you are expected to answer key questions like what the objectives of the project are, when the project is required to be completed, and so on. It is better to coordinate with team leaders for more effective planning.

  2. Map the Workflow Processes

    The next step is to map the workflow processes. At this stage, you must consider the data on deliverables that you organized in the earlier step and map out the path required to produce each deliverable. This map explains how you will execute the project plan. It is a good idea to include as many team members as possible in this step so as to use their valuable suggestions. This way, you can ensure that the workflow process fits in for each team member.

    Then, you must assign the tasks to each member based on their skill sets and interests, along with a deadline. Team members must clearly know what you expect from them, including any prerequisites.

  3. Analyze the workflow

    The next step is to ensure that the process workflows are optimized to get the best output. Is this the best path to achieving project goals? At this step, you are expected to do three crucial things:

    • Prioritize each task based on its importance. Then, have a look at the tasks at the bottom line and see if you can eliminate them.
    • Look out for any faults or spaces for improvement in the workflow as to how it can be simplified further.
    • Think of how you can reduce the length of the path. Are there any tasks that could be automated? For example, project management workflow software like Onstro can help you generate reports with key metrics.

    You must communicate with the team members with the updated process workflow without much delay. This way, you can ensure the accuracy of your map and the engagement of team members.

  4. Launch the Project

    Now that you have created a project workflow, it’s time to get started. However, it is not as simple as you might think. You must establish a strong point to start with. Consider launching the project with a team meeting. The meeting must reestablish the objectives, deadlines, and policies of the project to avoid any potential confusion.

  5. Monitor Project Workflow

    Most managers think that the project management workflow ends with the project launch. However, the most crucial part is yet to start – maintenance of the project’s efficiency. This stage will continue until your team produces all the deliverables and your project has ended.

    You can use these key metrics to monitor the team’s performance and ensure that they stay on track:

    • Progress: Track the progress of the project against the objectives to ensure that you can complete the project within the deadline.
    • Output Quality: Focus on ensuring that the deliverables are created with standard quality and prominent quality control management practices.
    • Resources: Keep an eye on the resources used by the team at each stage so as to make sure that it gets completed within the fixed budget.

Final Words

Creating a solid project workflow process could be a daunting phase. But the good news is that you don’t need to rely on yourself for that. You can always use the services of a project management workflow software to make things easier.

Onstro Projects is a trusted business software with a consistent approach to improving your productivity with a proper project management system. It lets you have an overview of the project’s progress, resources, and individual performances with a single click.

Contact us now for an all-in-one software platform.

Team Onstro